Tips to Archive Emails in MS Outlook Automatically

Tips to Archive Emails in MS Outlook Automatically

Hello Geeky, so today we are focusing on How to Archive Emails in MS Outlook Automatically. So please read this tutorial carefully so you may comprehend it in a better helpful way.

Guide: How to Archive Emails in MS Outlook Automatically

If your mailbox is too large, the obvious thing to do is to compile old emails, tasks, notes, and other things to keep your Outlook fast and clear. This is where the Outlook storage service comes in. Available in all versions of Outlook 365, Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010 and earlier. And in this tutorial you will learn how to archive emails and other items in different versions automatically or manually.

Outlook Storage (and AutoArchive) move older emails, tasks, and calendar items to a repository stored elsewhere on your hard drive. During saving, older components are technically transferred from the original .pst file to a separate archive.pst file, which you can open from Outlook at any time. This allows you to reduce the size of your mailbox and free up space on your C: drive (if you want to save the storage file to a different location).

How to Email Archive in MS Outlook automatically

To customize AutoArchive features For all folders, do the following:

  • On the File tab, click Options button:
  • In the Outlook Options dialog box, on the Advanced tab, under AutoArchive, click AutoArchive Settings… button.
  • In the AutoArchive dialog box you can.
  • Use the AutoArchive Enable all box to automatically change the archive of emails and other items.
  • Use the following text box to set the frequency to archive emails, events, and other time applications in Outlook.
  • In the default folder settings for the saving group, specify: -the word after which the messages will be transferred to the archive, -method and .pst file name.
  • In the Move Items section, you can change the file name (archive.pst) and location, so your Outlook items are stored anywhere you want. By default, Outlook saves stored items in the following mode:
  • C: User Documents Outlook Files archive.pst
  • Apply new settings to all folders using Apply these settings to all folders now button.
  • Click OK twice.

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