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Guide: How to Turn Enable/Disable Automatic Calendar Invites on MacOS
The standard iCalendar format can insert invitations into an ICS file, a format that you may be familiar with for adding events from other calendar activities or for subscribing to a school or sports calendar via a webpage. Apple automatically checks the ICS attachments sent by email to your iCloud email account, whether or not they come from a known recipient. By default, iCalendar invitation is out and displayed to you in all the calendars connected in iOS and macOS.
Customize your calendar view
Unless you have already changed this setting, Apple Calendar will appear as your default calendar application. It is possible to change this – perhaps if there is a calendar that your work requires you to use – but for now, you will want to keep Apple as your default. It offers everything you want in one calendar, and you are connected to all your native Apple apps.
Week and day views
To display five days a week instead of seven, click on Drop next to Dates for a week and select 5. Some users select this option to display their work week only. If you keep Dates for a week selector on 7, you can change the days of your week start. Do this by tapping down next to Start of the week on and selecting your desired start-up day. You may find it easier to plan your weekends and weekends separately if your weekends are on weekends.
Another customization you can do is how the Apple Calendar rotates through your weekly view. This determines what happens when you click Week in the first calendar view and then click the arrows right or left to find a week. You can do this by clicking on the drop down next to Weekly view through, still under the General tab. Your choices are:
- Weeks, meaning the rotation takes you from week one, starting on the first day of the week you choose, to the next. Last week will be over.
- Day, meaning that rotation only moves you forward or backward in a day. The days will disappear from the left or right side of the screen as you scroll, but you will still see the full week.
- Week, stop today, meaning that as you move week by week, you will always arrive today when you return this week.
Hours in your day
Apple Calendar also lets you set the times you want to see how active your day is. Click on Start Date in drop down to select any time, from midnight to noon, as the beginning of your day. Click on the End Date below to end your day at any hour between noon and midnight.
You may have noticed that your favorite book shows words “Default Calendar” twice. At first glance, this may seem absurd, but “calendar” means two things in the world of planning and scheduling. At the top of the General tab, you see a drop down marked default calendar application. Apple Calendar is a calendar application. Also Google Calendar, Outlook and so on. This is more on how to .
Within each of those calendar applications, you have individual calendars. You can think of these as schedules. For example, you can choose to have a work calendar in your Apple Calendar application separately from your family calendar, fitness calendar, church calendar and so on.
Skip Accounts for now – you will learn more about that later – and click on the Alarms tab at the top of your Favorites pane. This is where you customize your reminders about upcoming events. Apple Calendar has set different preferences for different accounts, including iCloud and Google Calendar, and various events within those accounts. To select your alarm time for other events than any other day, click the Launch next to Events and select how advanced you want to receive the notification. Options are available from the event time up to two days in advance.
Notifications for all-day events are available at 9 a.m. You can choose to receive them on the day of the event, one or two days in advance or one week in advance. Your options are the same for birthday notifications. There is a dialog box that will allow you to receive your standard notifications only on the computer you are using to set favorites. That way, you can have different notifications on it phone, tablet or watch. Another check box lets you log in to receive notifications when the Apple Calendar decides it’s time to leave for your event based on traffic conditions. Below that, you will find two more checkboxes. These let you indicate whether you want notifications about shared calendar events or event invitations.
Creating a new calendar
Apple Calendar lets you create as many calendars as you want within the app, but only for your Apple accounts. If you want to add a calendar to a Google Calendar account, for example, you will have to do it through Google. The same goes for other third-party accounts. To create a new calendar in your Apple account, go to the File menu and hover over to New Calendar from the drop down. You will see the option to add a calendar to iCloud or Mac. Select iCloud if you want to be able to view and edit this calendar on it mobile device. If the calendar you only want is on your computer, select On My Mac.
You will then have the space to name your calendar. Don’t worry – you can go back and change the name whenever you want. Choose one for now by clicking on the default name and typing in a new one. Apple will automatically add a color to the calendar, but you can change that, too. Just click-click on the calendar name and you can pick a different color. The print-control function also allows you to delete your new calendar or merge with another one you already have.
The Apple Calendar application lets you share individual calendars or delegate all accounts or sections of accounts to other users. If you want people to be able to create new events for you, you will want to represent.
An account message
To log in, go to the Calendar drop down and select Favorites, then click Accounts. Indicate the account you want to represent. To the right of the vertical field that shows the accounts you have imported, you will see the Account Information tab. Click Proxy next to that tab, you will see if your server allows you to represent that account.
If your account supports proxy, you will see a list of the calendars you created. Select the calendars you want someone to be able to access, then click Edit at the bottom of that list. Click on + button in the pop-up obviously. Start typing the name of the person you want to give access to the account. Depending on the type of account, you will be able to either:
- Click Allow Writing to let the user edit
- Select user login level
Subscribe to calendars
Just like you can create a public calendar, you can also subscribe to calendars that other people have made available. These include national holidays or religious holidays, sports club schedules and more. They will appear automatically in your calendar, but you can choose to remove them from your view, just as you would from another calendar. To add a calendar, you need your URL, which can be found by Google search or by contacting the company that publishes the calendar of events.
The link you received should have .ICS at its end. Then, go back to your Apple Calendar application, go to Drop File and select New Calendar Subscription. Paste your URL, a window will pop up up where you can edit your subscription. You can choose:
- Color codes for the calendar
- Maybe you want the subscription to be hosted in iCloud or on your Mac
- Whether you want to receive alerts or attachments How often do you want to subscribe to auto-renewal
Delete a calendar
You can also delete your calendar by selecting your name, navigating to the Edit menu and selecting Delete. This will pop upup you ask if you really want to delete the entire calendar or if you would rather merge your contents with another calendar.
Deletion is eternal, so mixing is a great option. You can also click Cancel in the same popup-up if you have changed your mind, or click Delete to remove all calendars and all your information.
Be careful that if you have sent that calendar to someone, you have to remove that person from the calendar before it can be deleted. Return to the Favorites pane under Drop Calendar, then click on the Accounts tab. Enter the names of the people you have sent to, then click the icon – to remove them and allow the account to be deleted.
Guide about How to Turn Enable/Disable Automatic Calendar Invites on MacOS
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